PlannedBy
For Couples For Planners Pricing How It Works Free Tools
Log In Start Free

Your wedding day,
minute by minute.

Build the run sheet, seat the room, and manage every guest and vendor from one place. One link, zero confusion.

Start Free See The Toolkit
plannedby.com/thebajos

Saturday 29 March — Run Sheet

Skim Detailed
Time
Celebrant
DJ
PREPARATION
10:00

Bump in

PA + lighting rig via loading dock

CEREMONY
3:00

Ceremony
begins

Ceremony

3:05

Procession

3:15

Vows — Tom Chloe

3:40

Rings + first kiss

Processional cue

String quartet — lapel mic live

3:30

Unplugged set

Acoustic while guests mingle

/ti

RECEPTION
6:30

Grand entry

First dance set

1At Last — first dance
2Party set opens

Reception music

11:00

Bump out

Pack down — 30 min

The whole day at a glance.

Skim is for the day itself - every cue on one screen.

Tap to open the full picture.

Built in Australia. New, independent, and honest about it.

The problem

The day-of coordination gap

You’ve spent months planning. Thousands on vendors. But who’s making sure they all show up at the right place, at the right time?

Vendors miss their cue

The florist arrives at 2pm instead of 1pm. The photographer doesn’t know the first look moved. Nobody has the same version of the timeline.

Spreadsheets break on mobile

Your 14-vendor Google Sheet is illegible on a phone. Vendors pinch-to-zoom, lose their row, and give up. PDFs get buried in email.

You become the human relay

Every change goes through you. Every vendor texts you. At 6am on the wedding day, you’re the switchboard operator instead of getting ready.

The toolkit

Everything the day depends on

Three tools that share one source of truth. Your timeline, your tables, and your guests, all talking to each other.

01 — Run Sheet

The run sheet that runs the day

A minute-by-minute grid with a column for every vendor. Edit a cell and every vendor portal updates instantly, so the timeline in your florist’s hand is always the current one.

  • Skim or detailed — flip the whole sheet with one toggle
  • Rich cells: @ mentions, /commands, merged cells and time dividers
  • Every vendor gets a live portal - no account to create, just an access code
  • One-click print-ready PDF export on Core and Plus

Your run sheet

Time
DJ
Photographer
3:00

Processional cue

String quartet — lapel mic live

Ceremony coverage

5:00

Canapés set

Acoustic until sunset — cue from Venue

Golden hour portraits

6:30

First dance set

Then party set opens

Entrances + speeches

8:00

Cake cut coverage

Then sneak-out portraits

You type it once — every vendor’s copy updates on its own

DJ portal

plannedby.com/thebajos

Updated
access code · PANDA

3:00

Processional cue

String quartet — lapel mic live

5:00

Canapés set

Acoustic until sunset — cue from Venue

6:30

First dance set

Then party set opens

This is your DJ’s view. No account to make, nothing to download - you send the link, they pop in the access code, done.

02 — Seat Planner

Seating charts without the tears

Drag tables onto grid paper, drop guests into seats, and watch the counts update live. When the families change their minds, duplicate the whole layout and try again in seconds.

  • Round, rectangle and head tables, drawn to scale
  • Multiple scenarios, so plan B is one click away
  • Seats fill straight from your guest list, no retyping

Reception Floor Plan

Scenario A
13 of 22 seated
100% Head Table 6 of 6 seated ZR TB CB AS KM JH Table 1 7 of 8 seated MP NR EH GC SB TP LP HB Table 20 of 8 seatedGTWLFADKSOJMPKRB Don’t just watch, try it! free · no signup

Guests

22
Wedding party Family Work
Family8
Margaret PapadopoulosTable 1
Nadia RossiTable 1
Helen BishopUnseatedTable 1
Work8
Grace TanUnseatedTable 2
Will LeeUnseatedTable 2
Farah AminUnseatedTable 2

One group per table — drag a name, or drop a whole group at once. Every table reads as its people.

03 — Guest List

Every guest, accounted for

Import your list from a spreadsheet in seconds, group families and friends, and track attendance, dietary needs and plus-ones in one place. The seat planner reads it all directly.

  • CSV import that just works, columns auto-matched
  • Groups and households, ordered the way you think
  • Dietary requirements ready to hand to the caterer

Guest List

124 guests · 96 attending

Bride’s Family
MP

Margaret Papadopoulos

Table 1 · Seat 3

Attending
TP

Theo Papadopoulos +1

Table 1 · Seat 4

Attending
University Friends
AK

Amara Khan

Table 3 · Unseated

Pending
JW

Jack Whitfield

Table 3 · Seat 2

Attending

The product

One tool. Every vendor. The whole day.

Vendor Portals

Each vendor gets their own login and filtered view. Your photographer sees photography cues. Your DJ sees music cues. Nobody digs through a 12-page PDF.

SF

Sonia Flores — Florist

Your view · 6 cues today

Live
12:30 Deliver bouquets to bridal suite
2:00 Install ceremony arch florals
5:00 Move arrangements to reception tables

Live Timeline Grid

Columns for vendors, rows for time. Edit a cell, every portal updates. It’s the spreadsheet you wish existed.

Access Codes

No app downloads. No accounts. Text a code — vendor’s in. The lowest friction login possible.

stylist

PDF Export

For the vendor who prints everything. One click, clean PDF. Their timeline, formatted, ready for the day bag.

Vendor Directory

Every vendor’s contact details in one place. Name, phone, email, role. No more scrolling through email threads.

SH
Scott Horsburgh · Photographer
SF
Sonia Flores · Florist

Always Up to Date

The link you share is live. Change a time and every vendor’s portal already shows it. Nobody is holding last week’s version.

Still works.

What’s next

One platform for the whole wedding

The run sheet was just the start. Seat Planner and Guest List shipped this month. Here’s what we’re building next.

Heritage estate lawn set for a wedding ceremony in morning mist
Coming soon

Wedding Websites

A beautiful site for your day, on your own link, connected straight to your guest list.

Wedding invitation suite with RSVP cards, wax seals and ribbon
Coming soon

Online RSVP

Guests reply online. Your guest list, dietary counts and seating chart update themselves.

Wedding gift table with presents wrapped in cream and kraft paper
Coming soon

Gift Registry

One registry on your wedding site, shared with every guest. No third-party accounts.

Planner's desk with a handwritten ledger, invoices and fountain pen

Budget Tracker

Every vendor, every deposit, every due date, tracked against your budget in one view.

Who it’s for

Built for everyone on the day

First dance beneath a chandelier

DIY Couples

You don’t need a planner to coordinate like one. Give every vendor a portal, seat the room, and enjoy your day.

Learn more
Planner directing setup in a grand ballroom

Wedding Planners

Manage every client from one dashboard. Share vendor portals, not PDFs. Scale without the admin. Every plan starts with 7 days free.

Learn more
Florist installing an arch in a grand hall

Vendors

Enter a code. See your timeline. Know your cue. No app, no account, no friction.

Learn more

How it works

Three steps to coordination

1

Build your timeline

Add time slots and vendors. Click a cell, type what needs to happen. The grid does the rest.

2

Share vendor portals

Each vendor gets a link and access code. Text it, email it, done. They see their filtered timeline instantly.

3

Everyone shows up prepared

On the day, every vendor checks their portal. One source of truth. You enjoy your wedding.

Pricing

Simple, transparent pricing

For Couples

$54

Pay once for the whole wedding.

Free plan forever, or Plus at $79 once

Start Free

For Planners

$24/mo

Multi-client dashboard.

Plans from $14 to $209/mo

View All Plans
Estate hall at dusk lit by candelabras and string lights

Your next wedding deserves better than a spreadsheet.

Start free. Add your vendors, guests and tables. Share the link. It takes about 15 minutes to set up your entire wedding day.

Start Free — It’s On Us See How It Works